ACCU Home page ACCU Conference Page
Search Contact us ACCU at Flickr ACCU at GitHib ACCU at Google+ ACCU at Facebook ACCU at Linked-in ACCU at Twitter Skip Navigation
pin

ACCU Privacy Policy

ACCU Privacy Policy DRAFT

For GDPR compliance - just checking some final details before requesting committee approval

Here at ACCU you we take your privacy seriously and will only use your personal information to administer your membership and to provide the community based services you have requested from us.  We don’t sell your details to third parties, but we do process them and passed to some third parties as outlined below in order to support our community’s activities.

We collect information on you based on you creating or renewing a membership (including for honorary and complementary) contract with us, to:

  • process your ACCU membership and its renewal (including reminders by email). We use a 3rd party payment provider for membership payment and we don’t store your payment details;
  • create and maintain your ACCU website user’s account (including its backup);
  • add you to the ACCU membership email list accu-members@accu.org;
  • pass to the online voting system so that you can vote in ACCU elections;  
  • pass to the printers your address details on where to send your ACCU journals (depending upon your membership level);
  • pass to the ACCU Conference event provider & organisers for promoting and organising the ACCU Conference; &
  • log ACCU web and email servers user stats (including IP addresses), to determine its usage, to guide its maintenance & provisioning and to help with identifying hacks and abuse.

We also collect information on you based on the contract/s we have with you:

  • so as to invoice & to collect what you owe us, and pay to expenses we owe you; and
  • for the book keeping for our financial accounts, and prepare to and publish the our accounts.

By you using our sites, we collect information on you even as a non-member, based on your consent to:

  • support proposal submission, review, presenting & publishing for the ACCU conference;
  • organise meetings & events such as those run by the ACCU local groups;
  • support the email servers lists/bulletin boards (including the backups) e.g. accu-general@accu.org;
  • support the authoring and publishing of the ACCU journals;
  • support the communities’ activities on the ACCU website (and in its backups);
  • to serve ads on the website we use revive-adserver who record some details - see their privacy policy; &
  • log ACCU web and email servers user stats (including IP addresses), to determine its usage, to guide its maintenance & provisioning and to help with identifying hacks and abuse.

As we are a global association, in order to support the ACCU activities your information will leave the EEA/UK.  Safeguards are taken to minimize the information transferred.

You are deleted from the membership list within 7 months after your membership expiry date.  Your data on the ACCU website is kept until updated or deleted, and hence after one year from the site’s backups.  The bulletin boards are archived for historical reference. Your information in relation to the financial accounts will be kept for the period required by UK law.

Please only share with us, our sites and on our services information related to programming and related activities. Do NOT share information on racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, or on sexual or sexual orientation.

You can ask to see your information, have any mistakes corrected, ask for it be erased, opt out of receiving journals/online voting/passing details to ACCU Conference, or raise a complaint by sending an email to accumembership@accu.org. To implement your GDPR based requests that you ask of us, we will collect information on you and retain for as long as necessary, so that we can process your request as we are legal obligated to do.

Alternatively you can raise a complaint with our supervisory authority, but please talk to us first so that we have opportunity to address any issues by contacting  accumembership@accu.org.

Your ACCU Committee

 

Page last changed 22 May 2018 by Nigel Lester.